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10 min czytania 26 August 2025

What does the recruitment process for foreign workers in Poland look like?

The process of recruiting foreign workers in Poland requires thorough planning and knowledge of labor law and employer obligations. What is the process of recruiting foreign workers in Poland? Hiring a foreigner—how can you do it legally?

the process of recruiting foreign workers in Poland

TABLE OF CONTENTS

The Importance of Recruiting Foreign Workers in the Polish Labor Market

Recruitment of foreign workers plays an increasingly important role in the Polish labor market. The process of hiring foreigners allows companies to fill staffing gaps, especially in sectors where there is a shortage of qualified labor. Employing foreign workers enables companies to strengthen their teams quickly, while also introducing diversity in experience and skills — which can positively influence business growth.

A key part of this process is the legalization of work and employment of foreigners. Without proper legalization, any recruitment of employees from outside Poland would be against the law and could lead to serious legal consequences for the employer. The legalization process includes obtaining appropriate work and residence permits for the foreign worker, ensuring that the employment is fully compliant with legal regulations.

Labor migration to Poland is also an important factor that increases the flexibility of the labor market. Companies that decide to employ foreigners gain the ability to respond quickly to changes in labor demand and seasonal staffing needs. A properly conducted recruitment process and the legalization of employment of foreigners provide stability and security for both employers and employees.

When Can an Employer Hire a Foreign Worker?

Employing foreigners in Poland requires careful planning of the recruitment process. So, when is it possible to hire foreign employees?

Citizens of the EU/EEA/Switzerland
They do not need work permits — the recruitment process for workers from these countries is much simpler. It is enough to sign an employment contract and, if the stay exceeds 3 months, register their residence at the voivodeship office.

Citizens of non-EU countries (so-called third countries)
The following condition must be met: legalization of stay and legalization of work. A foreigner may hold a work visa, work permit, temporary residence and work permit (a combined document), seasonal work permit, a declaration of employment, or a notification (in the case of Ukrainian citizens).

The Process of Legalizing Employment of Foreigners
The employer must complete the appropriate application (e.g., for a type A work permit – valid up to 3 years; for a seasonal work permit; a declaration for employees from Armenia, Belarus, Georgia, Moldova, or Ukraine; or a notification for Ukrainian citizens), provide the required documents (including information from the local labor office confirming the lack of local candidates), and then keep copies of all documents legalizing the employment and stay for the entire period of employment.

Read also: Working conditions in Poland for foreigners – what are they like?

the process of recruiting foreign workers in Poland

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Employing Foreigners in Poland — In Which Sectors Does It Work Best?

For several years, Poland has become an attractive place to work for foreigners. More and more companies decide to recruit foreign employees, seeing it as an opportunity to fill staffing gaps and increase team efficiency. The Polish labor market continues to face a shortage of workers in many industries, which makes employing foreigners a practical and effective solution.

Industries Where Foreigners Most Often Find Employment

Industry and Manufacturing
Areas related to production, assembly, and logistics have long been among the most popular sectors employing foreigners. Manufacturing companies often cooperate with temporary employment agencies to quickly and efficiently recruit workers for assembly lines or packaging positions.

Construction
This is one of the key industries where foreigners play a significant role. The shortage of skilled labor encourages employers to hire workers from abroad — both for simple physical tasks and more specialized work.

Transport and Logistics
Drivers, warehouse workers, and forklift operators are positions frequently filled by foreigners. The growth of e-commerce and the rising demand for fast deliveries further increase the need for hiring foreign workers in this sector.

Agriculture and Seasonal Work
Jobs in the fields, orchards, and during the harvest of fruits and vegetables are classic examples of employing foreigners. Thanks to them, many employers can maintain agricultural production continuity, especially during peak demand seasons.

Services and Hospitality
Restaurants, hotels, and cleaning companies are increasingly open to hiring foreign workers. Employment in the service sector is particularly common in large cities and tourist destinations.

How Does the Recruitment Process for Foreign Workers in Poland Look?

The Polish labor market has been opening up to specialists and manual workers from abroad for several years. Staffing shortages in many sectors have led companies to increasingly use employment agencies to efficiently and legally hire foreign employees. The recruitment process for foreigners in Poland consists of several stages, which may vary depending on the type of employment and the candidate’s residence status.

1. Application and Initial Interview

The first step is to contact the agency – you can send your CV, fill out an application form, or call directly. A consultant will ask about your experience, skills, and job preferences. At this stage, you will also learn about the available job offers.

2. Matching the Offer to the Candidate

The agency assesses which industry best suits your profile. In Poland, physical workers are most in demand — especially in logistics, warehousing, production, and construction. However, agencies also have offers in other sectors, so every candidate can find a suitable position.

3. Legalization of Stay and Work

This is a very important step. To start working in Poland, you must have a legal stay and the right to work. The agency assists you in obtaining the necessary documents, such as:

  • a residence card,
  • a work permit,
  • a statement on entrusting work to a foreigner.

Thanks to the agency’s support, you don’t have to deal with complex administrative procedures on your own.

4. Signing the Contract and Completing Formalities

After matching the job offer and preparing the documents, the agency presents you with the employment conditions. Then you sign the contract — usually for a fixed term or as a temporary employee. The agency also handles your registration with the Social Insurance Institution (ZUS) and other authorities.

5. Job Onboarding and Ongoing Support

Finally, you begin your employment. The agency often organizes training sessions and provides support in daily matters such as accommodation or administrative procedures. In case of any issues, you can always contact your consultant for assistance.

Having trouble hiring international workers?

Finding new employees with the right skills is a significant challenge for many companies, especially when it comes to qualified foreign workers. The recruitment process, the formalities related to legalizing residence and work, and cultural differences can seem complicated.

In situations like these, the best solution is to work with an employment agency that specializes in hiring foreigners. Thanks to their experience and knowledge of regulations, the agency quickly and efficiently sources candidates from various countries, handles the documentation, and supports employers at every stage.

Check also: Foreigners in Poland – what industries do they work in?

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